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Information Governance and Records Management

Rimon’s Information Governance and Records Management (IGRM) team guides companies on properly establishing legally compliant and defensible information governance and eDiscovery preparedness.

The information cycle for companies and other organizations involves two points: understanding that keeping records for too long can increase costs, but not keeping them long enough, or keeping them improperly, can result in costs just as damaging. Additional challenges arise in this digital age with both developing and implementing sound strategies for the creation, retrieval, retention, sharing, and maintenance of records. Rimon’s IGRM team, however, can help companies handle the challenge information presents, by:

  • Identifying knowledge assets, including developing protection strategies
  • Improving business processes
  • Developing and implementing compliance procedures, such as internal policies, procedures, and controls
  • Reducing storage management costs
  • Mitigating risk associated with eDiscovery, litigation and security breaches

Since the turn of the millennium, our IGRM’s founding partner, John Isaza, has done work for some of the most highly regulated industries on many of the above types of compliance engagements, including the oil and gas industry, financial sector, domestic and foreign government entities, foreign companies, technology sector, insurance services, food and entertainment industry, manufacturing, automotive, and the legal services sector. Until fairly recently, Mr. Isaza was one of only a handful of attorneys in the world specializing in this area of law. Today he is recognized as a leader in IGRM governance and compliance.

Areas covered in a typical engagement include:

  • Providing recordkeeping regulatory requirements and retention recommendations for all 50 U.S. states and over 130 countries
  • Ascertaining recordkeeping compliance with major legislation such as Dodd-Frank and Sarbanes-Oxley
  • Completing Generally Accepted Recordkeeping Principles compliance assessments and audits of systems for accountability, transparency, integrity, protection, compliance, availability, retention, and disposition
  • Delivering and advising on privacy protection retention requirements, including foreign regulations or international standards and guidelines
  • Developing process-based or big-bucket records retention schedules
  • Maintaining domestic or international legal and regulatory records retention requirements
  • Presenting and advocating of IGRM programs to senior management
  • Delivering needs assessments and RFPs for technology needed to develop comprehensive IGRM and eDiscovery preparedness programs
  • Identifying risk areas arising from current electronic data and other IGRM practices
  • Delivering legal opinions regarding going paperless, records or information destruction, backup policies, and triggering events for legal holds
  • Creating or improving policies for records retention either in the cloud or on private servers such as e-mail, instant messaging and other electronic communications
  • Creating or simplifying the records retention schedule and electronic file plan to work seamlessly with electronic records, including taxonomy developments
  • Strategizing legal holds and electronic document preservation in the event of litigation
  • Training program development, design, implementation, and delivery for effective IGRM compliance
  • Developing and implementing processes for data preservation orders, litigation holds, or legal holds
  • Providing eDiscovery and IGRM expert witness services on any of the above topics

Rimon Attorneys With Expertise in Information Governance and Records Management Include: